Simple tools. Nothing more.
Everything you need to send updates to your community. Nothing you don't.
Write
No learning curve. Just type.
Simple Editor
Write emails like you would in Gmail. No complex builders. No confusing options. Just write, format, send.
Templates (Optional)
Start from a template or start from scratch. We have a few clean designs if you want them. You probably don't need them.
Images
Add photos, crop, resize. Access free stock images if you need them. Nothing fancy, just functional. Optional caption underneath if you want to credit a photographer.
Slash Commands & Shortcuts
Type / on a new line for headings, lists, links, buttons, merge fields, or polls. ⌘B, ⌘I, ⌘K for the basics. Hands stay on the keys.
Call-to-Action Buttons
Drop a tappable button into any newsletter. Four looks — solid, pill, outline, or a plain text link. Renders the same in Gmail and Apple Mail.
Dear Friends,
Send
To everyone or just some. Now or later.
Groups
Send to any single group you've created. Most organizations just send to everyone—and that's fine.
Scheduling
Send immediately or pick a date and time.
Reliable Delivery
Your emails get delivered. We handle the technical stuff — SPF, DKIM, reputation management — so you don’t have to.
Unlimited Contacts
Add everyone. We'll never charge you for people who've unsubscribed. Unlimited contacts on every paid plan.
Inbox
Every reply lands in one place.
Two-Way Conversations
Replies don't scatter across someone's personal inbox anymore. Every reply threads into one conversation, right inside Groupmail.
Folders, Messages, a Reading Pane
A real email client, built in — folders on the left, your message list in the middle, the conversation on the right, with a proper mobile view too.
Compose Anytime
Write a one-off note to a single contact — not a full newsletter — right from the Inbox. Every sent message lands in its own Sent folder.
Edit Contacts Without Leaving the Conversation
Update a contact's name, tags, or notes — or add a new one — right from the message you're reading. One click adds an unknown sender as a contact, email pre-filled.
Engage
Readers act, right from the email.
Reader Polls
Drop a one-tap poll into any newsletter. Readers vote straight from the email — no login, no separate landing page. The live tally renders inside the message and on your community archive.
Reader Ratings
Ask how an issue landed. Pick a scale — 5-star, 0–10 score, emoji faces, or thumbs. Results update live in the email and on your archive. Optional follow-up comment if you want to know why.
Live Results Everywhere
Self-updating results image in the email. Inline tally on the public archive page. RSS subscribers see it too. Nothing to refresh.
Grow
A home for your newsletters. A way for new people to find them.
Community Archive
Publish your newsletters to a public archive page with its own URL and its own settings page. New readers find your past issues. Search engines can too. Every issue links back with a "Read on Web" / "View Archive" footer. Toggle the publish behaviour on a per-send basis if a one-off should stay private.
Group Handle & Email Address
Every group gets a custom handle. It sets your subscribe link, your archive URL, and a real email address (yourhandle@groupmail.info) — members can reply, or email you directly, and it lands straight in your Inbox.
RSS Feed
Every archive comes with an RSS feed. Readers who live in a feed reader can subscribe without handing over their email.
Subscription Forms
Embeddable pop-up and a hosted subscribe page. Your group logo at the top, your call-to-action after they confirm — point new subscribers at your archive, your website, or simply say thanks. On paid plans, match the form to your brand — pick your own colors or start from one of six built-in themes.
Subscriber Count Badge
Optional. Show how many readers you have on the archive page. Off by default. Subscribers themselves are never identifiable — only the number.
Pipeline
Turn your contacts into a real pipeline.
Drag-and-Drop Stages
Build the stages that match how your organization actually works — prospecting, follow-up, membership renewal, whatever you call it.
Forecast at a Glance
Set a close probability per stage and a deal value per contact. Groupmail rolls it up into a weighted forecast, live, across the whole pipeline.
Follow-Up Tasks
Assign a follow-up task with an owner and a due date. Filter to just "My deals" or "My tasks."
Rich Contact Profiles
A contact's full activity timeline, notes, tags, and email engagement — all in one place. Email a whole stage or a single contact right from the pipeline.
See
Who opened. Who clicked. That's it.
Opens & Clicks
See how many people opened your email and what they clicked. Simple charts. No PhD required.
List Health
Bounces and unsubscribes are removed automatically. Your list stays clean without you doing anything.
Trust
We've been doing this since 1996.
EU-Based
Servers in Dublin and Frankfurt. GDPR compliant by default. Your data stays in Europe.
Human Support
Email us with a question. A real person replies. Usually the same day. On every plan, including free.
Trusted Since 1996
We're not a startup that might disappear. We've been helping organizations send email for nearly 30 years.
Handover Support
When your volunteer coordinator changes, we help the new person take over. We'll walk them through your lists, templates, and schedule. No other email platform does this.
Migration Assistance
Switching from Mailchimp or another platform? We'll import your contacts and set up your account. You don't have to figure out the move yourself.
Extras
For those who want them. Ignore if you don't.
AI Subject Line Suggestions
Stuck on a subject line? Get a few ideas. Use them or don't.
Multiple Lists
Run a newsletter and event updates separately. Or manage multiple chapters from one account.
Custom Fields
Add extra data to your contacts if you need it. Most people don't.
Personalization
Add their first name to the subject or body. Usually that's enough.
API & MCP Access (Business plan)
Connect Groupmail to your other tools. Automate sends, manage contacts, query campaign stats. MCP access lets AI agents and tools work with Groupmail directly. For developers who need it.
How Groupmail compares
See how we stack up against the tools you might be considering.
| Groupmail Community | Mailchimp Standard | Constant Contact Standard | |
|---|---|---|---|
| Price (monthly) | $15 | $20+ | $35+ |
| Contacts | Unlimited | 500 (then pay per contact) | 500 (then pay per contact) |
| Free plan | Yes (500 contacts) | Yes (500 contacts, limited) | No free plan |
| Handover call | Yes (Continuity plan) | No | No |
| One-click cancel | Yes | Yes | No (must call) |
| EU-based / GDPR | Yes (Dublin & Frankfurt) | No (US) | No (US) |
| Human support | Yes (same day) | Chatbot first | Phone required to cancel |
| In-email polls & ratings | Yes | No | No |
| Public community archive | Yes (with RSS) | No | No |